Powerful Features
Everything You Need to Run a Professional Garage
One affordable plan with everything you need. The features other platforms charge as bolt-ons come included as standard with Clarity-GMS.
No Hidden Costs
One Plan. Everything Included.
We believe in transparent pricing. Every feature below is included in your subscription. No upsells, no premium add-ons, no surprise fees.
- Unlimited customers & vehicles
- Digital job cards & workshop management
- Technician & bay scheduling
- Quote management with online approval
- Digital Video Inspections (DVI)
- Financials dashboard with PDF export
- All reminders (MOT, service, custom)
- Full online booking system
- Complete customer portal
- Eve AI Booking Assistant (24/7)
- Adam Admin AI Copilot
- WhatsApp & email messaging
- Outlook & Gmail calendar sync
- Xero or QuickBooks integration
- Your own domain included
- All future updates free
Deep Dives
Explore Our Standout Features
These features set us apart from every other garage management system on the market.
Unique to Clarity-GMS
Customer Website & Portal
Give your garage its own branded website where customers register, log in, view their vehicles, and book online. No other GMS offers this.
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Included
Digital Video Inspections
Show customers exactly what needs doing with video evidence. WhatsApp upload, RAG checklists, and online approval.
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Included
AI for Garages
Meet Eve and Adam. Purpose-built AI agents that handle bookings, answer questions, and help run your business 24/7.
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Included
Accounting Integration
Connect Xero or QuickBooks with one click. Create invoices automatically from completed jobs with zero double entry. Sage coming soon.
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Free
EZ Staff - People Management
People directory, skills matrix, holiday planner with UK bank holidays, and smart scheduling integration.
Learn moreCustomer Management
Customer Management
Keep all your customer and vehicle information in one place
Customer Database with Full History
Complete customer profiles with contact details, communication history, and notes. Search and filter to find anyone instantly.
Vehicle Registry with DVLA Integration
Automatic DVLA lookup brings in make, model, MOT status, tax status and more. Every vehicle linked to its owner.
Customer Portal with Login
Secure customer login via Google, Microsoft, or email verification. Customers access their own dashboard.
Vehicle Service History Tracking
Complete service history for every vehicle. Past jobs, invoices, and notes all in one timeline.
Booking & Scheduling
Booking & Scheduling
Fill your diary without the phone calls
Online Booking System (24/7)
Customers book directly into your calendar any time, day or night. Reduce phone calls and admin time.
Workshop Calendar with Technician/Bay Views
See your whole workshop at a glance. Switch between day, week, technician, and bay views.
Drag-and-Drop Scheduling
Move bookings with a simple drag and drop. Reschedule in seconds without re-entering details.
Service Type Configuration
Define your services, durations, and pricing. Control which services can be booked online.
Reminders & Communication
Reminders & Communication
Keep customers informed and coming back
Automatic MOT Reminders (Email + WhatsApp)
Reminders sent automatically when MOT is due. Configurable timing and message templates.
Service Due Reminders
Remind customers when their next service is approaching. Set intervals based on time or mileage.
Google & Outlook Calendar Sync
Sync with Google and Outlook calendars. Email integration for Outlook keeps everything organised.
Professional Email Templates
Pre-built templates for quotes, confirmations, and reminders. Customise with your branding.
Job & Workshop Management
Job & Workshop Management
Run your workshop efficiently with digital tools
Digital Job Cards
No more paper job cards. Technicians record work digitally with notes, photos, and time tracking. Full job history at your fingertips.
Technician & Bay Assignment
Assign jobs to specific technicians based on their skills. Manage workshop bays and see who's working on what.
Service Packages
Offer full services, interim services, brake checks and more. Set up your packages once, customers book them easily online.
Job Status Tracking
Track every job from booked through to invoiced. Know exactly where every vehicle is in your workflow.
Quotes & Invoicing
Quotes & Invoicing
Get paid faster with seamless invoicing
Quote Management
Create and send professional quotes with line items. Customers approve online with one click. Convert to jobs instantly.
Xero Integration
Create invoices in Xero with one click. Customer, vehicle, and job details synced automatically.
QuickBooks Online Integration
Prefer QuickBooks? Full integration for invoicing and customer sync. Your choice of accounting platform.
Invoice History
All invoices synced between systems. Customers can view their invoice history in their portal.
White-Label Customisation
White-Label Customisation
Your brand, your professional image
Your Own Domain (Free)
Use your own domain at no extra cost. Customers see yourbusiness.co.uk, not our branding.
Custom Branding (Logo, Colours)
Upload your logo, set your colours. Every customer touchpoint matches your brand.
Customer Portal Customisation
Customise what customers see and can do. Control booking options, visible services, and more.
Admin & Security
Admin & Security
Professional tools for peace of mind
Admin Dashboard with Stats
See bookings, revenue, and customer activity at a glance. Key metrics on a single screen.
Role-Based Permissions
Control who can see and do what. Separate access for technicians, office staff, and owners.
Audit Logging
Track every change in the system. Know who did what and when for accountability.
GDPR Compliant
Built for UK data protection requirements. Customer data handled securely and responsibly.
AI-Powered Features
AI-Powered Features
Intelligent assistants that work 24/7 for your garage
Eve - AI Booking Assistant
Your 24/7 virtual receptionist. Eve chats with customers naturally, checks availability, and guides them through booking - just like a friendly team member.
Adam - Admin AI Copilot
Your intelligent admin assistant. Ask Adam about bookings, customers, APIs, or anything about your system. He knows your business inside out.
AI SEO Optimisation
Automatic search engine optimisation. Your portal is built with SEO best practices to help customers find you on Google.
Smart Customer Lookup
AI-enhanced customer and vehicle search. Find anyone instantly by name, phone, email, or registration number.
WhatsApp & Email
WhatsApp & Email
Connect with customers where they already are
WhatsApp Business Integration
Send and receive WhatsApp messages directly from your CRM. Chat with customers on their preferred platform without leaving your dashboard.
Professional Email Templates
Pre-built templates for quotes, confirmations, and reminders. Works with Gmail and Outlook. Customise with your branding and send in seconds.
Message History in CRM
All WhatsApp conversations saved against customer records. Full communication history in one place.
Automatic Reminders
Send reminders via email or WhatsApp. Higher open rates mean fewer no-shows and more return customers.
Digital Video Inspections (DVI)
Digital Video Inspections (DVI)
Show customers exactly what needs doing with video evidence
WhatsApp Video Upload
Technicians upload inspection videos directly via WhatsApp. No apps to install, no training required.
QR Code Generation
Generate QR codes for easy video uploads. Technicians scan and record from their phone instantly.
RAG Inspection Checklists
Red/Amber/Green checklists show customers what's urgent, advisory, or passed. Clear visual status.
Quote Attachment
Attach quotes directly to video inspections. Customers see the work and approve online with one click.
Financials & Reporting
Financials & Reporting
Track your business performance at a glance
Financials Dashboard
See quote performance, turnover, and key metrics on one screen. Know how your business is doing instantly.
Quote Analytics
Track quote approval rates, average values, and conversion times. Improve your pricing strategy.
Revenue Tracking
Monitor monthly and yearly revenue trends. Compare performance across time periods.
PDF Export
Export professional financial reports to PDF. Perfect for accountants and business reviews.
MOT & Document Management
MOT & Document Management
Complete MOT tracking and certificate handling
DVLA Integration
Automatic MOT and tax status from DVLA. Always know when a customer's MOT is due without manual lookups.
MOT Certificate Downloads
Customers can download their MOT certificates from their portal. Professional service they'll remember.
Automatic MOT Reminders
Smart reminders sent at the perfect time before MOT expiry. Bring customers back automatically.
MOT History Tracking
Complete MOT history for every vehicle. See past results, advisories, and mileage readings.